Gyldendal Astra (formerly named Word Audio Publishing International) is a publishing company managing a wide array of book formats, from e-books to audiobooks, across multiple regions. As their operations expanded, their existing tools could no longer keep up with the complexity of their parallel workflows. Project information was scattered, tasks overlapped, and there was no clear way to track the entire process efficiently.
Faced with these operational challenges, the team realised they needed structure, visibility, and a single source of truth tailored to the demands of the publishing industry. This initiated their collaboration on empowering publishing workflows with Omnitas and monday.com.
The Challenge: Fragmented Tools, Limited Functionality
Disjointed Systems and Overlapping Processes
At Gyldendal Astra, different departments managed overlapping deadlines and deliverables. Their previous tools weren’t designed for intricate publishing cycles where both e-books and audiobooks are produced in parallel.
Our previous tools didn't let us, for example, set multiple deadlines in a single project. We need parallel deadlines. For example, the e-book is produced at the same time as the audiobook.
The lack of a centralised platform made data inconsistent and error-prone. Information was often duplicated across multiple places, increasing the risk of mistakes and negatively impacting efficiency.
We also struggled to get a clear overview. It was hard to get the data in a way that made sense, and there was a real risk of mistakes.
Why monday.com and Omnitas?
A Complete, Customised Solution
Recognising that their previous systems weren’t sustainable, the team began looking for a more complete platform. That’s when they found monday.com and connected with a consultant from Omnitas who helped shape their tailored implementation journey.
We realised we needed something more complete. We started looking around, and in that process, we got in touch with a consultant from Omnitas.
The Omnitas team acted as both advisors and enablers, translating Gyldendal Astra’s complex publishing workflows into streamlined, intelligent boards and dashboards in monday.com.
Unlocking Real Value from Day One
Thanks to support from Omnitas and the flexibility of monday.com, Gyldendal Astra was able to centralise all their project data, from finance to contract workflows, while empowering different teams to confidently manage their responsibilities.
Unlike typical consultancy experiences that deliver prepackaged solutions, Omnitas approached Gyldendal Astra’s challenges by first gaining a real understanding of the existing processes. They didn’t just implement a system; they listened, asked the right questions, and guided the team toward smarter, more future-proof ways of working.
When someone asks: “Why are you doing it this way? Have you considered another approach?” That’s absolutely invaluable.
This hands-on collaboration meant Gyldendal Astra wasn’t just handed a solution; they were part of building it. As a result, the team not only gained an intuitive and comprehensive system but also developed the skills and understanding needed to keep evolving it. This collaborative process empowered Gyldendal Astra to take full ownership of their workflows, with clear insight into what was built and how to use the system correctly.
I would highly recommend working with Omnitas. And using monday.com. Having Omnitas as a guide has been priceless. We couldn't have done it without their support.
Takeaways and Lessons Learned
The right tool brings clarity: With monday.com, Gyldendal Astra gained the ability to manage fast-moving, parallel publishing projects in one cohesive platform.
Custom solutions drive real efficiency: Omnitas helped Gyldendal Astra turn monday.com into an industry-specific management solution. In turn, this improved accuracy and reduced duplicated efforts.
Good partnerships unlock potential: With Omnitas’ expertise, the team didn’t just get a tool; they got a long-term solution that continues to grow with their business.
Ready to Transform Your Workflow?
Looking to gain control of complex workflows, enhance collaboration, and bring clarity to your business operations? Book a free consultation with Omnitas. Discover how our experts can help you unlock the full potential of monday.com, just like Gyldendal Astra. Contact us today!
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